Privacy Policy

Last updated: May 20, 2025

This Privacy Policy describes how Eduva, an AI assistant for school employees ("we", "us", or "our"), collects, uses, and discloses your personal information when you use our Service, and informs you of your privacy rights and how the law protects you.

By using Eduva, you agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

Words with capitalized initial letters have defined meanings under the following conditions. These definitions apply regardless of whether they appear in singular or plural.

Definitions

• Account: A unique account created for you to access Eduva.
• Affiliate: An entity that controls, is controlled by, or is under common control with Eduva.
• Application: Refers to Eduva – an AI-powered web application for school staff, provided by the Company.
• Company: Refers to EasyW OÜ, a private limited company registered in Estonia with its address at Harju maakond, Saue vald, Laagri alevik, Avamaa tn 22-8, 76401, and contact email info@eduva.ai.
• Country: Refers to Estonia.
• Device: Any device that can access the Service such as a computer, smartphone, or tablet.
• Personal Data: Any information that relates to an identified or identifiable individual.
• Service: Refers to the Eduva web application and related services that assist school employees with tasks such as documentation, planning, and communication.
• Service Provider: Any third party that processes data on behalf of Eduva.
• Usage Data: Automatically collected data generated by using the Service.
• You: The individual using the Service, or the organization on whose behalf the Service is being used.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While using Eduva, we may collect the following types of personally identifiable information:

• Email address
• First and last name
• Job title or role
• School or institution affiliation
• Any other information voluntarily submitted via the chat interface or forms

Usage Data

Usage Data is collected automatically when using Eduva and may include:

• IP address
• Browser type and version
• Pages visited
• Date and time of your visit
• Time spent on each page
• Device identifiers and diagnostic data

When accessing Eduva from a mobile device, we may also collect:

• Device type and unique ID
• Mobile operating system
• Mobile browser type
• Additional device diagnostics

Login via Third-Party Services

If you choose to log in via third-party services like Google or Microsoft, we may collect personal data associated with your account on that service (such as your name and email address). With your explicit permission, we may also access certain content from your emails or calendar (such as message text or calendar descriptions), strictly for the purpose of providing features like drafting responses, summarizing messages, or generating calendar entries. This access is governed by the permissions you grant during login, and you can revoke access at any time via your Google or Microsoft account settings.

Use of Google Workspace APIs

We affirm that Google Workspace APIs are not used to develop, improve, or train generalized AI and/or ML models. Our application does not retain or use Google Workspace data to train generalized AI or ML models. If any Google user data is utilized, it is solely for personalized AI/ML models and not for generalized or non-personalized AI/ML models.

Use of Your Personal Data

Eduva uses personal data to:

• Provide and operate the Eduva service
• Create and manage user accounts
• Communicate with you about updates, changes, and new features
• Respond to your questions and support requests
• Analyze service usage and improve performance
• Ensure security and prevent fraud or abuse
• Comply with legal obligations
• Provide tailored experiences or suggestions within the app

Sharing Your Personal Data

We may share your personal data:

• With Service Providers that support our operations (e.g., cloud infrastructure, analytics)
• With Affiliates (e.g., our parent company or subsidiaries)
• During business transfers (e.g., merger or acquisition)
• With your consent or as necessary to fulfill your request
• If legally required or to protect rights, property, or safety

Retention of Your Data

Eduva retains your data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law.

• Personal Data is retained while your account is active or as needed to provide the Service.
• Usage Data may be retained for internal analysis or service improvement.

Transfer of Data

Your data is processed and stored within the European Union (EU) or European Economic Area (EEA), and will not be transferred to or stored in countries outside this area. We take all appropriate safeguards to ensure that your data is protected in compliance with this Privacy Policy and applicable EU data protection laws.

Your Data Rights

Depending on your location, you have rights under applicable data protection laws, including:

• The right to access the data we hold about you
• The right to update or correct your data
• The right to request deletion of your personal data ("right to be forgotten")
• The right to withdraw your consent at any time
• The right to data portability
• The right to object to certain processing activities

To exercise any of these rights, including the right to have your personal data permanently deleted, please contact us at info@eduva.ai.

Security of Your Data

We use reasonable administrative, technical, and organizational measures to protect your personal data. However, no method of online transmission or storage is 100% secure.

Links to Other Websites

Eduva may contain links to external websites. We are not responsible for the privacy practices or content of third-party websites.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page, and we may notify you via email or through the app.

Last updated: May 20, 2025

Contact Us

If you have any questions about this Privacy Policy: